Minutes per invoice
From receipt to a booking ready for approval, on a comparable sample.
SMEs
Supplier invoices, from the inbox to the approved booking.
In an SME, accounts payable often rests on one or two people who open, retype, get approval and pay. Dossivio takes on intake, reading and checks; your team keeps approval and payment.
The situation
What costs time is not the accounting.
Invoices land in the reception inbox, in a project manager's inbox, in the post or on a supplier portal. Before they are booked, they have to be found, opened, assigned, checked and approved by the right person.
The time goes into this housekeeping: retyping a legible amount, chasing a head of department for an approval, checking whether the invoice has already been paid. And mistakes are costly: a duplicate paid twice, an IBAN swapped by a fraudster, VAT carried over wrongly.
The QR-bill has solved part of the problem: amount, IBAN and reference are machine-readable. But the line items, the VAT, foreign invoices and documents without a QR code still have to be dealt with, as does the approval workflow.
What Dossivio takes on
- 01
Receive and read
A dedicated email address, an upload or a scan: each invoice is read, the QR code decoded where there is one, the supplier recognised and the amounts extracted.
- 02
Check before paying
Probable duplicate, an IBAN that differs from the one known for this supplier, inconsistent VAT, an amount above a threshold: the invoice goes to the exception queue with its reason.
- 03
Get approval, then pass it on
The right person approves according to your thresholds; the booking and the document go to your accounting software. Payment is still triggered on your side.
With your accounting software
How the connection works depends on what the vendor opens up. Details and sources on each page.
“Partly”: the entry carries the reference to the document archived by Dossivio rather than the file itself.
What stays with you
Approving invoices, releasing payments, allocating special cases and closing the books. Dossivio prepares and checks; it does not pay, and books nothing final without sign-off.
What you will be able to measure
Approval lead time
Time between receipt and approval by the responsible person.
Anomalies stopped
Duplicates and IBAN changes stopped before payment.
FAQ
Frequently asked questions
From what volume is it worthwhile?
Around two hundred invoices a month on a single flow. Below that, the capture built into your accounting software is often enough; the invoice capture guide helps you decide.
Does the approval workflow follow our organisation?
Yes: thresholds by amount, cost centre or supplier, decided with you during the assessment and adjustable afterwards.
What happens to the paper invoice?
It is scanned and archived with its log, in line with the Ordinance on the Keeping and Retention of Accounting Records (GeBüV/OLICO). See the document retention guide.
How much does it cost?
Dossivio Capture starts at CHF 149 per month; an assessment at CHF 3,500 prices your case. See the services.
Request an assessment
Describe a process, we will scope it
Tell us which flow costs you the most time, which software it touches, and how many files go through each month. We reply within two working days, in English, French or German.
- Swiss engineering
- Reply within two working days
- French, German, English
Email Dossivio
Describe the flow that costs you the most time and we will tell you whether it is worth automating.
Email Dossivio